Setting up your office is one of the most exciting parts of starting a new business, but it can also get overwhelming, especially if it’s your first time. Here are a few tips on how you can save time, money and your sanity when setting up your first office:
Save Money on Office Equipment
Contrary to what you might believe, you don’t have to spend thousands of dollars on brand new office equipment. You can save a ton of money by purchasing used or refurbished office equipment such as printers, copiers and scanners. Be sure to purchase your equipment from a reputable source such as JJBender.com to make sure the machines are of the highest quality and well-functioning.
JJ Bender has more than 38 years of experience supplying used wide format equipment, printer, copiers and the like. They have built a loyal customer base and established an effective process for quality checks and control. Any new business would benefit from buying quality refurbished equipment from them.
Plan Your Layout
The type of office layout you prefer will determine what kind of furniture you should buy. Decide whether you would prefer an open layout or a closed one. This will partly depend on the nature of your business, and on your company culture.
Once you’ve decided what type of layout to have in your office, you can decide how many desks, tables and chairs you’ll need. Storage is also an important factor to consider; think about how much storage you’ll need, and what kind would be best for your office.
Purchase the Right Computers and Software
Every office needs at least one computer, and the correct software to do all the tasks needed to run your business successfully. Do your research and due diligence, and decide what kind of computer to buy based on what you would mainly be using it for—for example, heavy design work would need a bigger RAM, faster processor and high-resolution screen.
Find out also what kind of software you need, and set aside part of your budget to purchase licenses. Generally, you would need a basic office suite, and programs for task management, scheduling, timekeeping and accounting.
These days, it is absolutely crucial to stay connected—to your clients and customers, employees, partners, and vendors and suppliers. When setting up your office, be sure to choose a reliable internet provider to do your work efficiently and to stay connected always.
If your office is a larger one, you will also need to set up a computer network to stay connected internally. This may include getting a router, switches and Ethernet cabling to connect you and all your employees.
Lastly, you’ll also need to set up an efficient phone system. These days, you can save money by setting up a VoIP phone service, which allows you to make voice calls using a broadband Internet connection instead of a regular analog phone line.
At the end of the day, the key to successfully setting up your first office is a lot of preparation. Do plenty of research before buying anything, and be sure to compare prices and packages to get the best deals. Being prepared and staying organized will help make your first office setup experience an enjoyable and stress-free one.